SUMMARY STATEMENT – Performance-driven, analytical, and career-minded professional with strong interpersonal, organizational, and administrative skills; a keen ability to multi-task a variety of challenges and responsibilities; and a proven record of success with a high degree of efficiency.
AREAS OF EXPERTISE – Grants Management | Research | Event Coordination | Project Lifecycle Management | Office Administration | Training and Development | Data Management | Accounts Payable and Receivable | Magazine Production | Writing & Editing
PROFESSIONAL SUMMARY
Council on Legal Education Opportunity, Inc. (CLEO), Alexandria, VA
(prior to March 2015, the American Bar Association – Council on Legal Education Opportunity, Inc.)
Vice President of Finance and Administration, December 2022 – present
Director, Finance and Administration, March 2015 – November 2022
- Process and track accounts payables and receivables through QuickBooks
- Monitor and audit annual law school fundraising campaigns often totaling more than $100,000
- Create and administer contracts with individuals and law schools
- Develop and manage social media campaigns to generate brand awareness, traffic, and engagement
Grant Manager for the CLEO Legally Inspired College Kohorts of Students (CLICKS)
- Perform functions of financial administration and reporting to include, but not limited to: preparation and timely submission of federal financial grant reports, development and adjustment of associated budgets, coordination of overall $2,000,000 budgeted funds, screening and processing requests for expenditures, and ensuring the timely application for reimbursement from the U.S. Department of Justice Office of Juvenile Justice and Delinquency Prevention
- Monitor, input, review, and approve financial grant data in the Grant Payment Request and Grant Management Systems
- Ensure compliance with the rules and regulations administered by the grantor and oversee audits conducted by the grantor
- Work with program staff to develop and maintain all grant agreements and contracts about grant awards
- Development and adjustment of all CLICKS-associated budgets
- Screening and processing requests for expenditures and ensuring the timely application for sub-recipient reimbursement
- Complete all quarterly, semi-annual, and annual financial reports, based on reporting schedule
- Monitor expenditures to ensure they fall within the guidelines of the federal grant
- Participate in all financial audits
Project Research Assistant, December 2007 – March 2015
- Handled daily A/P processes including managing vendor/supplier relations; and overseeing the timely, accurate processing of invoices and purchase orders
- Analyzed, organized, and compiled primary data for student demographics and financial reports
- Served as editor-in-chief, for five years, of an annual magazine (the CLEO Edge Magazine) including management, budgeting, scheduling, editing, and production of the publication
- Duties of the Financial Administrative Assistant
Financial Administrative Assistant, December 2005 – December 2007
- Wrote consultant contracts exceeding $10,000
- Established and managed the QuickBooks accounting system
- Processed accounts payables and accounts receivables through the Oracle iProcurement (purchase order) system
- Generated and administered financial assistance awards for 150+ law schools
- Executed and coordinated book awards and stipends for 300+ students
EDUCATION
Bachelor of Science Degree in Legal Studies, University of Maryland Global Campus (formerly the University of Maryland University College)
Bachelor of Science Degree in Management, University of North Carolina at Greensboro
PROFESSIONAL DEVELOPMENT AND CERTIFICATIONS
Certified Administrative Professional (CAP) earned in 2012 and recertified until 2025 – a certification earned after an examination in various key competencies including communication, organization and planning, information distribution, records management, physical and information resources, document production, financial functions, and human resources
Professional Administrative Certificate of Excellence (PACE) – a certification earned upon completion of at least 92 hours of training in five key areas: interpersonal communication, office and digital technologies, project and task management, management skills, and career development
Certificate for Accounting for Managers I, II, and III from Prince George’s Community College (2023)
PROFESSIONAL AFFILIATIONS
Member of the Accounting & Financial Women’s Alliance (2023 – present)
Member of the American Society of Administrative Professionals (2011 – present)
Member of The Association of Executive and Administrative Professionals (2011 – present)
Member of the International Association of Administrative Professionals (2010 – present) including serving as Chapter Membership Chair from 2012-2014
AWARDS
International Association of Administrative Professionals’ Member of Excellence awards for 3 years
TECHNOLOGY AND TRAINING
QuickBooks Online
Microsoft Office Suite including Excel, Outlook, Project, and Word
Social Media Marketing and Online Reputation Management – diploma earned upon completion of a 10-part course that provided a foundation for those intending to plan, execute, and analyze social media campaigns
Blogging and Content Marketing – diploma earned upon completion of a 10-part course that provided a foundation for creating a blog, incorporating SEO keywords, and monetizing a blog
Email – juliedlong4@gmail.com
LinkedIn – https://www.linkedin.com/in/julong1
Twitter – @julied_long
Creator of #AdministrativeLifeList
Articles:
1. “How to Develop Your Administrative Life List”
2. “Maintaining Your Administrative Life List in Challenging Times”
3. “Industry Books for Your Administrative Life List”
4. “Goal Setting for the Administrative Professional“
5. “The Transferability of Leadership Skills in the Political World to the Administrative Field“