Certified Administrative Professional (CAP) and Professional Administrative Certificate of Excellence (PACE)

SUMMARY STATEMENT – Performance-driven, analytical and career-minded professional with strong interpersonal, organizational, and administrative skills; a keen ability to multi-task a variety of challenges and responsibilities; and a proven record of success with a high degree of efficiency.

AREAS OF EXPERTISE – Grants Management | Research | Event Coordination | Project Lifecycle Management | Office Administration | Training and Development | Data Management | Accounts Payable and Receivable | Magazine Production | Writing & Editing

PROFESSIONAL SUMMARY

Council on Legal Education Opportunity, Inc. (CLEO), Alexandria, VA

(prior to March 2015, the American Bar Association – Council on Legal Education Opportunity, Inc.)

Vice President of Finance and Administration, December 2022 – present

Director, Finance and Administration, March 2015 – November 2022

  • Process and track accounts payables and receivables through QuickBooks
  • Monitor and audit annual law school fundraising campaigns often totaling more than $100,000
  • Create and administer contracts with individuals and law schools
  • Develop and manage social media campaigns to generate brand awareness, traffic, and engagement

Grant Manager for the CLEO Legally Inspired College Kohorts of Students (CLICKS)

  • Perform functions of financial administration and reporting to include, but not limited to: preparation and timely submission of federal financial grant reports, development and adjustment of associated budgets, coordination of overall $2,000,000 budgeted funds, screening and processing requests for expenditures and ensuring the timely application for reimbursement from the U.S. Department of Justice Office of Juvenile Justice and Delinquency Prevention
  • Monitor, input, review, and approve financial grant data in the Grant Payment Request and Grant Management Systems
  • Ensure compliance with the rules and regulations administered by the grantor and oversee audits conducted by the grantor
  • Work with program staff to develop and maintain all grant agreements and contracts pertaining to grant awards
  • Development and adjustment of all CLICKS associated budgets
  • Screening and processing requests for expenditures and ensuring the timely application for sub-recipient reimbursement
  • Complete all quarterly, semi-annual, and annual financial reports, based on reporting schedule
  • Monitors all expenditures to assure they fall within guidelines of the federal grant
  • Participate in all financial audits

Project Research Assistant, December 2007 – March 2015

  • Handled daily A/P processes including manage vendor/supplier relations; and oversee the timely, accurate processing of invoices and purchase orders
  • Analyzed, organized, and compiled primary data for student demographics and financial reports
  • Served as editor-in-chief, for five years, of an annual magazine (the CLEO Edge Magazine) including management, budgeting, scheduling, editing, and production of the publication
  • Duties of the Financial Administrative Assistant

Financial Administrative Assistant, December 2005 – December 2007

  • Wrote consultant contracts exceeding $10,000
  • Established and managed the QuickBooks accounting system
  • Processed accounts payables and accounts receivables through the Oracle iProcurement (purchase order) system
  • Generated and administered financial assistance awards for 150+ law schools
  • Executed and coordinated book awards and stipends for 300+ students

EDUCATION

Bachelor of Science Degree in Legal Studies, University of Maryland Global Campus (formerly the University of Maryland University College)

Bachelor of Science Degree in Management, University of North Carolina at Greensboro

PROFESSIONAL DEVELOPMENT AND CERTIFICATIONS

Certified Administrative Professional (CAP) earned in 2012 and recertified until 2025 – certification earned after an examination in various key competencies including communication, organization and planning, information distribution, records management, physical and information resources, document production, financial functions, and human resources

Professional Administrative Certificate of Excellence (PACE) – certification earned upon completion of at least 92 hours of training in five key areas: interpersonal communication, office and digital technologies, project and task management, management skills, and career development

PROFESSIONAL AFFILIATIONS

2011 – present  active member of the American Society of Administrative Professionals

2011 – present  active member of The Association of Executive and Administrative Professionals

2010 – present  active member of the International Association of Administrative Professionals including serving as Chapter Membership Chair for 2012-2014

AWARDS

International Association of Administrative Professionals’ Member of Excellence awards for 3 years

TECHNOLOGY AND TRAINING

QuickBooks Online

Microsoft Office Suite including Excel, Outlook, Project, and Word

Social Media Marketing and Online Reputation Management – diploma earned upon completion of a 10-part course that provided a foundation for those intending to plan, execute, and analyze social media campaigns

Blogging and Content Marketing – diploma earned upon completion of a 10-part course that provided a foundation for creating a blog, incorporating SEO keywords, and monetizing a blog

Email – juliedlong4@gmail.com

LinkedIn https://www.linkedin.com/in/julong1

Twitter@julied_long

Creator of #AdministrativeLifeList

Articles:

1.  “How to Develop Your Administrative Life List

2. “Maintaining Your Administrative Life List in Challenging Times

3. “Industry Books for Your Administrative Life List

4. “Goal Setting for the Administrative Professional

5. “The Transferability of Leadership Skills in the Political World to the Administrative Field

6. “Financial Basics for the Administrative Professional